University Managers Association

Board of Directors Meeting

June 21, 2000

115 Sitterson Hall

1:30-3:00PM

 

Present: Sharon Grayden (President), Francesca Allegri, Leslie Cornell, Ann Edwards, Trevaughn Eubanks, Erika Phillips, Steve Weiss

New Board Members: Anne Aldridge, Phil Lyons, Libby Evans

Absent: Sharon Bowers, Linda Carl, Rebecca Mabe

 

Welcome Incoming Members

The Board welcomed incoming members and thanked those who were completing their terms.

Review and Approval of Minutes

April and May minutes were approved with minor corrections.

 

Treasurers Report  -- Steve Weiss

Report reflects move of $500 to money market. Association is in good shape financially. The money for appreciation event and UMDP Update program from Human Resources is reported to be coming in.

Committee Reports

1.      Membership – Leslie Cornell

Leslie will update membership list with latest dues forwarded by Steve. March mailing, Gazette and newsletter used to solicit new members and renewals. Suggested next membership chair do mailing to 50 who have not yet renewed, perhaps add renewal date to mailing labels, ask those that choose not to rejoin, why not.

 

Leslie noted the 12 dues payments were from first-time members. Sharon G. asked if these were UMDP graduates, they seemed very interested. Noted that this is a group to target for membership.

 

2.      Communications – Sharon G. for Sharon Bowers

Sharon B. would like to get annual reports and Board committee assignments for the next issue. Send a hard copy to Sharon G. as well. The newsletter will contain the full reports. Steve will mention that the audit will take place in January in his report.

 

Sharon G. spoke at the UMDP program. Michael Phillips will continue with the web page until we find a replacement. We will be able to send pages to the ATN server he has been using for the page.

 

 

3.      Programs – Ann Edwards

Ann submitted her annual report. She has enjoyed serving on the Board and had a good Program Committee to work with.

 

4.      Training Resources – Phil Lyons

The committee met a couple weeks ago, after the pilot. Recommend we should proceed with The New Resources Seminar and offer it three times next year, probably (Sept, Jan, May). Phil did a written summary of the participants’ evaluations. Will continue to refine it and evaluate it again at the end of next year. The Board approved the recommendation.

 

Other projects working on:

Tricks of the Trade or how to avoid common mistakes -- coming along

Answernet – about half-way to figuring out process for that

Deans, Department Heads, Directors memos (electronic and indexed) – further behind than other projects

Partnering – not sure if committee will be able to take on that as well as the other projects

 

Phil suggested that perhaps the committee is misnamed, in light of how it has evolved.

 

5.      Nominating – Erika Phillips

Submitted hard copy of annual report. The Board thanked her for the terrific slate and the excellent new board members.

 

6.      Employee Appreciation Event – Trevaughn Eubanks

Submitted her report. Thanked all the committee members and volunteers. Felt the event was very positively received, very successful. It appears that the budget for the event will be the same next year. One complaint about temps not being permitted to come was focused on having earlier notice of this (whether they can come or not).

New Business

1.      Board Mailing List

Sharon G. passed out an updated copy of the Board mailing list. Send any corrections to her as soon as possible. Sharon G. will see that the new Board members are added to the Board listserv.

 

2.      Board Duties and Responsibilities

Sharon G. made some edits to the handout that had been used in past years. These were edits to the committee section. The Officers section comes from the bylaws. May need some bylaws changes next year to officer responsibilities. Compare bylaws with Duties and Responsibilities to see what needs to be changed. She did not present the UMA timeline document but it may be useful to those assuming new responsibilities. It marks the milestone dates for the various committees’ work on a single timeline – helpful as a checkpoint.

 

Some questions and points raised in review of these:

Are the Treasurer’s and President’s names on accounts, signatures required?

Consider not making the Vice President automatically the Program Committee chair

Program committee assumed UMDP Update this year, no longer under Training Resources Committee

Associate Vice Chancellor for Human Resources (title rather than person)

Change Training Resources Committee to Professional Networking Committee – Phil will draft a new paragraph describing the committee’s responsibilities

Employee Appreciation – change wording “this committee is responsible for planning and executing an employee appreciation event”

Some other editorial changes

Membership database is in ACCESS – helps to be familiar but not required at it is already set up

 

3.      President’s Remarks

Sharon G. noted that the Board and its committees had done the work they needed to do, had done it well and in timely fashion. It is a good year to be pleased about. A lot was accomplished: web site changes, newsletters, orientation program pilot, recreated appreciation event, lot of good programs, membership database redone, Bundles for Babies project, mailings to recruit new members. Sharon thanked Ann Edwards and Leslie Cornell, outgoing Board members, for their hard work and service to the membership.

 

4.      Next Meetings

Board has been meeting every 3rd Wednesday of the month, 1:30-3:00 and we will stay with this through July and August until the new board decides to change. Ann A. and Libby noted this was generally an acceptable time to meet for them.

 

We will meet in115 Sitterson Hall unless we hear differently from Steve.

 

July 19

Decide officers and committee chairs

What want to accomplish this coming year

 

August 16

 

Meeting adjourned.