Present: Steve Weiss, Lindsay Reeves, Sharon Bowers, Ann Dodd, Ann Edwards, Sharon Grayden, Hilda Durham, Leslie Cornell, Fran Allegri, Jim Mergner

I. Welcome; Ann Dodd welcomed board members and convened the meeting. Motion was suggested to approve December minutes. Minutes were approved

II. Treasurer’s report: Hilda Durham reported that we have $309.25 in the checking account. She reported that we have not needed to take any money out of the money market account.

III. Committee Reports:

Communications: Sharon Bowers: Brochure is at the printers. The brochure will be ready next week. Ann Dodd noted that we have a new CB # and Ann said that she would write a letter to Tommy Brickhouse confirming the UMA CB number. Sharon reported that the newsletter went out in December and her committee will be working on the next issue. Sharon also asked for feedback regarding the Top of the Hill program. Sharon Grayden suggested that we try to do something else because Friday nights are not convenient for most. It was suggested to try to do something at the lunch hour because the board felt it would be more convenient. Sharon Grayden suggested nametags to identify people. It was suggested to try a Friday lunchtime. Hilda suggested trying an early lunch. It was decided to try the first Friday of the month at Top of Lenoir .

We discussed to check that the CB # was on the web page as well as to work towards putting the brochure on the web.

Programs: Ann Dodd will check with Trevaughn about the Annual Meeting date in April and email all of us. Lydia Lewis suggested a smorgasbord of volunteer opportunities. Ann will put that on Trevaughn’s agenda.

Membership: Jim Mergner distributed a membership list from 1998-1999 with 199 members. He also distributed the new membership list with 76 members for 1999. Hilda will transfer the new paid member’s names to Leslie Cornell from now on. The problem was discussed of transferring their emails to the listserve. Jim said he would contact Linwood Futrelle about cleaning the listserv up with updated emails. Jim also expressed appreciation to Leslie for taking on this role and he mentioned that he would set up a meeting with Leslie Cornell to review the data bank. Discussion was brought up to check with Linda Justice regarding the labels because some of the CB#’s were being lost.

Training: Sharon Grayden reported that the UMDP update is scheduled on Friday, March 12 from 8:00-12:00. Karen Henry will introduce the speaker because Sharon Grayden will not be able to attend. Sharon mentioned that we should send out a paper flyer announcing the meeting. Sharon’s committee is busy working on the speaker synopsis and all the logistics. It as also discussed to have a motion to transfer and return the responsibility to HR for managing the Training Grant. The motion was seconded. The motion was approved to transfer the responsibility to HR for managing the Training Grant. Sharon Gayden offered to talk to Claire Miller in T & D and then to take the necessary steps and write a letter if needed.

Employee Appreciation Fair: Ann Edwards reported that a logo was discussed at the last meeting. All committee chairs are in place. Leslie Cornell mentioned that it would be nice if all members of the board would put out the word for employees who would like to participate as part of the entertainment in their department. Ann also mentioned that the UMA Board needs to be prepared to solicit volunteers for the fair once the exact number is finalized. Ann will prepare the volunteer requests and submit to board members by the next meeting. Trevaughn and Ann will prepare a script the Board members can use when making their calls for volunteers.

Nominating: Steve Weiss reported that the paper nominating forms are due to be mailed out next week and he will also send an email reminder through the listserv. His target is to have at least 12 nominations for the three openings on the board. Steve will also go over previous nominations from past years to see if there are some good people to re-nominate.

Morale & Recognition: Fran Allegri mentioned that she would resend the time line for Morale & Recognition to Ann Dodd. Fran also mentioned that Eddie Capel raised an issue of a support program for new managers linked to those managers who have been with the University for a long time. Fran thought that this might work well with our ideas of the Mentoring Program the board would like to initiate. Eddie also mentioned that maybe we could capture that in a Training Program. He particularly thought of the area of accounting and auditing would be helpful, but that we could easily come up with 10 topics for a Training Program. Sharon Grayden suggested that the Fran and Sharon meet and work together to work out logistics on the concept of mentoring. Fran, Sharon and Ann will report to the Board after a meeting Ann is arranging to followup on Eddie Capel’s suggestions.

IV. Volunteer Recruitment by the UMA Board: Ann Edwards talked about the significance of recruiting UMA members to be volunteers for the EAF. Hilda Durham suggested that we all as board members take a group of UMA members to call and request their assistance. Ann Edwards suggested that she would get some more specifics about how many people we will need for each sub-committee so that the board can start asking members. Ann Edwards and Trevaughn will work on an email to the membership list serve calling for volunteers. It was discussed that Trevaughn be in charge of Volunteers Committee and the committee agreed that we would solicit volunteers for the EAF. Ann Dodd said that when we call the people to volunteer, we should mention the Top of Lenior. Sharon Grayden mentioned to make a call of volunteers at the UMDP update.

V. Timeline for spring initiatives: Ann Dodd mentioned that we have a number of items on the timeline that we need to address. The question arose; are all these projects all realistic or do we need to revisit our goals. Jim Mergner mentioned that many of the projects in the membership area have not been started and we would have to start it from scratch. There was discussion to put an article in the Gazette calling for all UMDP grads. Leslie will do some research first. Membership sub committee people who expressed an interest in helping were: Nora Robbins, Connie Dean-McPherson, Tim Sanford and Lilly Keys to build the list of UMDP members who are not UMA members and renewing old members.
 
 
 
 

Next UMA Board meeting is Thursday, February 18, 1999 from 1:30-3:00 in 155 Sitterson.