University
Managers’ Association Board
1:30 PM, Tuesday, June
21, 2005
Rm 2101G McGavran-Greenberg (SPH)
Present: Fran Allegri, Jan Blue, Linda Carl,
Peter DeSaix, Kathleen Dulaney, Kim Duval, Libby Evans, John Gullo, Joann
Gustafson, Cheryl Lytle, Ruth Marinshaw, Maura Murphy, Verita Murril
Welcome & Introductions for New
Board Members: Peter welcomed new board members Kim
Duval, John Gullo, Cheryl Lytle, Joann Gustafson.
Goodbye to Outgoing Board Members: Peter took
note that he and Fran Allegri and Kathleen Dulaney would be leaving the board. In praising their accomplishment, he
especially noted how Fran had stepped up to the plate multiple times when the
Board needed additional leadership. Linda thanked Peter for his leadership and for
the richness of the relationships he had encouraged that had developed among
the board members.
Approval of Minutes May 21: Deferred until next meeting because not all board
members had received the minutes.
Review of Action Items: (see attached)
Board “Elections”: Current board members outlined major aspects of
their positions. Four are elected (President/Vice
President/Secretary/Treasurer); per bylaws, committee chairs are appointed. The Vice President may be and frequently has
been program chair. Following are the
names of the UMAB officers for 2005-6.
President: Libby
Evans
Vice President: Jan Blue
Secretary: Linda Carl
Treasurer: Ruth Marinshaw
Membership: Cheryl Lytle
Treasurer’s report: UMA has $3,850 in multiple accounts. Ruth reported she had examined past expenditures
and found no consistency in the amount of spent on speakers. The UMAD update speaker is frequently more
costly than other speakers – most of which are free. Except for the Carolina Inn, refreshments
were generally about $175. Much less
($1,800) was spent on room rental in 2004-5 than in the previous year ($4,075)
because fewer programs were held in rooms with rental fees – especially the
Carolina Inn. Anna Kinman has prepared a
chart with room costs and contacts to be used as a resource for UMAB.
Committee: Updates, critical elements of position, new appointees
- Membership – Libby has checked on the cost of printing new
envelopes and found that the discount available for printing large numbers
of envelopes was not worthwhile because we would have to purchase too many
envelopes to take advantage of the discount. Libby will soon send out a mailing
warning that individuals will be removed from the list if they do not
respond. Cheryl Lytle, new chair. Libby will share ideas with Cheryl that
she has on her wish list for implementation.
- Program – The ideas of the program
committee chaired by Phill were accepted. Additional ideas advocated for programs
with the new “Art Czar” Emil Kang and a tour of the refurbished Memorial Auditorium,
the possibility of a big service project, and an afternoon retreat for all
the officers. The program chair in
the past has been the vice president. Linda’s assistant can handle
administrative details. Anna
Kinman, who has been handling this task for the last two years, was
singled out for special praise by Peter.
- Communications – Kathleen – web site updates and conversions of
files/data for uniformity. Peter
suggests linking with membership/program committee for some info. Phill did send program committee report
and Kathleen has posted on web.
- Morale & Recognition – Maura distributed annual
report. The committee’s primary
responsibility is Manager of the Year award. Maura suggested this task be started
earlier.
- Nominations – Appt. George did this. Solicit nominations, bio info, run
elections.
Peter asked
new members to consider what they want to do and come prepared to identify
those roles at the next meeting.
Reports:
·
Treasurer’s Report – Ruth. Balance of $2554.34 in
checking, $3880.30 overall.
·
President’s Report – Peter’s extreme gratitude to Anna, Linda’s assistant,
for her help this year. Peter to write
thank you to her. Also, thanks to Fran
for filling in last year when member resigned.
Thanks to Peter, Fran and Kathleen from the Board.
·
Membership – Libby Evans.
Second notices went out. After
Libby returns from vacation, she will send a notice informing delinquents that
have a deadline after which they will be taken off list.
·
Program Committee – Phill was unable
to attend the meeting so Libby reported on behalf of program committee. The Committee has drafted a possible lineup
for next year which was presented to the board.
Libby then reported on a lunch discussion with UMAB members at Franklin
Street Pizza and Pasta which began with Phill’s posing the question, ”Why are
people members? “ Networking with other managers was common response and opportunities
to improve as a manager were the most frequent responses. The committee and the board came up with list
of things to try to get more members to attend.
·
Hold a formal lunch with members paying most of the cost of
the lunch. The AWFP (Associated Women and Staff Professionals) does this two
times each year with high attendance.
·
Avoid holding meetings in the morning when manager’s list of
things to do was most onerous.
·
Be sensitive to parking problems for those whose workplace
requires transportation to the program.
·
Determine what is good/acceptable for attendance. An attendance of 20 might be a successful
program.
·
As suggested in an e-mail to the program chair, consider “Art
Czar” Emil Kange as a speaker with a tour of the refurbished Memorial
Auditorium.
·
Reconsider UMA
goals: Plan a no-frills retreat with old & new Board members. Use as a starting point the work Phill and
UMA “elders” did around the “theme” of UMA.
For this retreat, review Phill’s annual report which Kathleen has posted
on the web site.
Old Business:
Develop a
master timeline for the year.
Other
Business:
Non-member
participation on UMA Committees: Verita
said she was creating a group of classes for UMD graduates, especially for EPA
employees. Higher-level training for
managers & supervisors. The question
of our co-sponsorship will be investigated.
Next
Meeting Schedule and Adjourn: Libby will check on
location for Board meeting. Board
meetings will be held the 3rd Tuesday of each month, 1:30-3:00pm.
UMA
Board Action Items
June Meeting
2005-01-18:
- Peter will track down what is
going on with the Supervisory Competencies committee. Peter sent letter saying we are interested. Do letters/messages
belong in archives?
2005-03-15:
- Ruth to review speaker cost and
budget for FY2006 for 5/17/05 meeting. Done.
Note: Linda’s assistant compiled list of costs/availability…maybe post
on web site?
- Libby to contact University print
shop about reprinting envelopes for 4/19/05 meeting. Leave
on action item list. Libby made request for info from printing services. Did change envelope to black ink in new
request. Ordering 500 is her plan.
- Peter to appoint committee to
establish archiving guidelines. Fran is willing to collect materials
from past. Libby will print annual
membership lists for these archives. Fran to develop guidelines on what to
keep. Supposed to have a file cabinet/drawer in the employee forum office. Libby to check on digitizing old
employee appreciation events. She
will talk with the ITS video people.
2005-04-19:
- Peter will draft statement
addressing a position on ‘non-members’ participating on UMA committees. Not done yet. Peter to do a rough draft.
2005-05-17:
- No New Action Items
Committee
reports should be sent to Board list.