University Managers Association

Meeting of Board of Directors

Minutes

Tuesday, January 18, 2005

1:30 PM Room 08 Carrington Hall

 

Present: Fran Allegri, Jan Blue, Peter DeSaix, Kathleen Dulaney, Libby Evans, Phill Lyons, Maura Murphy, Verita Murrill

Absent: Linda Carl , George Guthrie, Ruth Marinshaw

 

Minutes

Corrections were made and the minutes approved. Libby requested that we routinely review past minutes to make sure that action items have been completed.

 

ACTION

Fran will send minutes corrections to Anna. Peter will add review of previous minutes’ action items to future agendas. At the next meeting, we will review minutes from July through January, highlight action items, and check progress.

 

Meetings

Renovation at Carrington is creating room conflicts.

 

ACTION

Peter has arranged new meeting location: Epidemiology Conference Room 2101G McGavran Greenberg. We will meet there for rest of this year, through June 2005.

 

Membership

Libby is a telecommuter and is incurring additional expenses due to using her own equipment for UMA membership activities.

 

ACTION

Libby will submit requests for reimbursement for supplies needed for printing renewal notices and similar membership activities. She will send out flyers with labels rather than extra step of sending to Linda Carl’s assistant, Anna, to produce.

 

Programs

Phill reviewed the upcoming Spring 2005 programs.

Jan 26 overview of concept of emotional intelligence by Tom Stephens

This is the only one that will cost UMA. Networking begins at 8am, program at 8:30 in Toy lounge.

 

Feb 16 Dan Reed will talk about UNC-CH IT initiatives and reorganization, Peter will lead the program.

 

Feb 22 is on identity abuse. Networking begins at 3:30 and program at 4:00. Libby will lead the program in Toy lounge

 

Mar 22 Sonya Hayes Center tour. Networking at 9:30, program at 10:00am. Linda Carl was scheduled to lead the program.

 

Apr 28 Annual meeting

Looking for a person to discuss leadership. Verita suggested Joan Siefort-Rose who led WUNC’s transition and change of format. Held at HSL room 527. Networking at 3pm, program at 3:30. There will be a Bulls Head book table, Manager of the Year award, and report of audit.

 

May 10 book discussion will be with Molly Broad on Jim Collins’ book Good to Great. Author also wrote Built to Last. Networking at 2:30, program at 3:00. Rob is the progrma leader. In Toy Lounge.

 

June 16 recruiting and managing student workers with Ann Trollinger. Will include more than work-study. Networking at 8:30am, program at 9:00

 

ACTION

Phill to find someone to lead March 22 program because of Linda Carl’s absence. Phill will contact Chief Poarch about a ride or parking on campus for Molly Broad. The Program Committee will begin in March to start working on fall programs. The Committee is shifting its program planning cycle to accommodate the appointment of new committee and Board members in July. The latter is too late to begin fall planning. Jan Blue offered to organize door prizes for the annual meeting. Libby offered to deal with the Bull’s Head bookstore, in Linda Carl’s absence, for their table at the annual meeting.

 

University’s Supervisor of the Year Award

The Office of Human Resources asked if this award could by presented at UMA’s annual meeting. Nominations are for someone exhibiting outstanding encouragement of leadership and development. This is a new award, coming out of the Taskforce for a Better Workplace, to encourage training and continuing education. Award includes 24 hours paid off.

 

ACTION

Verita will send information about the award out to the board. A copy will be included with the minutes. The Board unanimously approved a motion to include a year’s membership to UMA with this award and also with the UMA Manager of the Year award.

 

IT training

Libby will be holding a couple open forums as needs assessments for the new IT training initiative on campus. May discuss at a UMA Tuesday lunch. These are informal, no agenda, occasionally someone brings an issue, talk about things on campus. These have been providing peer support and networking, getting to know whom to call. She proposed having a second monthly lunch on M W or F (to alternate with Tuesday lunch) and invite someone to come for conversation about a topic and gave some examples. Want this to be low maintenance, on a different week than the Tuesday lunches. May have someone invited to join lunch on either day but second lunch would regularly focus on a topic.

 

ACTION

Board agreed that adding a second lunch focused on topics was a good idea. Libby will set up the first one with a topic of training and education. Maura will send Libby the Arts and Sciences managers meeting schedule so that conflicts can be avoided.

 

Annual Audit

This needs to be completed before the annual meeting.

 

ACTION

Peter will ask Rebecca Mabe if she is willing to do this again.

 

Nominations

January and February is when work begins preparing for Board elections.

 

ACTION

Fran will give George a call to review what this entails. He has the Committee notebook.

 

Morale and Recognition Committee

January and February is when work begins preparing for UMA awards.

 

ACTION

Fran will give the committee information to Maura.

 

Communications

Kathleen is awaiting the latest minutes in order to post those. She is working on adding pictures.  New things on web include two PowerPoint presentations from programs, the history of the Employee Appreciation Fair that Pinkey DuBose wrote, the introduction of UMA that President Peter DeSaix gave at the UMDP program graduation.

 

Better Workplace

Peter reported that the meeting Thursday of the whole task force has been cancelled and the monitoring committee has not met. It is uncertain what is to take place next. Clarification about that is needed from the full task force. They are keeping record on the task force web site of progress on recommendation. Most things are being implemented. Peter noted that an excellent workplace is a work in progress, not a process that ends. They need to determine how to replace people who come off the monitoring committee, e.g., student representatives.

 

Supervisory competencies

Phill reported that there had been a lot of interest in this coming out of the Better Workplace but needs follow-up. T&D did survey on what people want learning needs, supervisory and mgmt needs a part of that; Holly putting together focus groups; not sure if this is what task force recommended; unknown what % are non-faculty supervisors

 

ACTION

Peter will track down what is going on with this committee. Libby will add excellent workplace as a topic for a UMA lunch.

 

Employee Appreciation

Verita reported that comments from attendees of the day-long event were collated. The comments ran the full range. The planning group did not expect to please everyone. They learned they do need to begin planning the next one earlier. The planning group will meet to discuss low attendance and what can be learned from the comments. Will reconvene in January.

 

Tsunami relief

It was noted that the NC State Chancellor broadcast widely about a campus project. Here at Carolina, the Center for Public Service is coordinating a campus response.

 

Grievance Process Review

Lydia Lewis and RJ Vaccarelli represented UMA in this process. The review has been passed on through channels.

 

ACTION

Peter will ask Lydia and RJ to do a 10 minute recap of the review at the annual meeting and thank them at the annual meeting for representing UMA in this effort.

 

UMA Archives

No action to report at this time.

 

Next meeting

February 15 in 2101G McGavran-Greenberg 1:30-3:00pm

 

Respectfully submitted by

Francesca Allegri

2/14/05