Present: Steve Weiss, Lindsay Reeves, Sharon Grayden, Ann Dodd, Leslie Cornell, Trevaughn Brown, Sharon Bowers, Ann Edwards

I. Welcome: Ann Dodd welcomed board members and convened the meeting. Motion was suggested to approve January minutes. Minutes were approved.

II. Treasurer’s Report: Ann Dodd reported in Hilda’s absence. There is $599 in the checking account and all new memberships are deposited.

III. Committee Reports:

Communications: Sharon Bowers reported that the brochure is completed. Sharon mentioned that 20 people were at the Top of Lenior and it was a great success. Next date is March 5^th, and the committee members will try to get there early and get a room so that we are not out in the middle. If a room is not available, Sharon will try to get the area directly behind the elevator. Newsletter time again. Please get your information to Michael by March 1, 1999. Publication is due on 3/16. Reminder to contribute to Member Minutes. Michael has made some changes to the web design.

Programs: Trevaughn Brown reported that Molly Broad can not speak at the Annual Meeting and she is hoping to secure Jim Ramsey. Tentative dates are either April 19, 21, or 22.

Membership: Leslie Cornell reported that there are 107 Active. Leslie is starting a draft to past UMDP GRADUATES to encourage them to join. Linda Justice, in Jim Mergner’s office, has done an outstanding job.

Training: Sharon Grayden reported that her committee is working on final plans for the UMDP update. 33 people have already registered for the March 12, 1999 UMDP. Ruba Sullivan is taking all registrations and will be the logistical contact person regarding the UMDP. Next week Sharon will get labels from Leslie to mail out a hard copy regarding the UMDP update. There will be announcement in next weeks Gazette regarding UMDP update. There was a member who wanted to bring a guest. Sharon brought her concern to the Board and the Board was worried that there might not be enough room. The Board decided that we should encourage this guest to become a member.

Employee Appreciation Fair: Ann Edwards reported that the logo is final and it will be in the next publication of the Gazette. Entertainment is secured.

Nominations: Steve Weiss reported that there are about 6 nominations in thus far. He is hoping that more nominations are coming in. He encouraged Board members to submit their nominations.

IV. Employee Appreciation Fair Volunteer Recruitment: Ann Edwards reported that from last year there were only 24 UMA members who were on last year’s volunteer list. Trevaugh and Ann will construct a script that all Board members will then take and use to solicit volunteers. The major group of volunteers that will be needed for the Food Committee. Ann Edwards will make an announcement at the UMDP update and have sign-up sheets. Leslie will make an announcement for membership at the UMDP update and have applications available. Ann Dodd will also make an announcement regarding the UMA new initiatives.

V. New UMA Initiative: Ann Dodd reported that she announced this at the January UMA meeting and QI Leaders meeting. Linwood has set up a listserv askuma@unc.edu that will serve to help employees with questions they have. In addition, the informal planning committee is looking at some training programs, information on the web, etc. The Issues are: that new managers need contacts, people are often self-taught, there is a lack of standard office systems on campus, etc. If this initiative were successful, UMA would be seen as the peer network to join to find out how to succeed at UNC-CH. This information would be targeted to operations managers, business managers, UMA, but open to the entire university. Ann Dodd will announce this initiative at the UMDP update. There are two specific items that Ann would like help from the Board. Ann wanted the Board to look at the UMA list of potential people who would be the contacts for help, and 2) would they want to take a shift on the askuma@unc.edu. The second question from Ann, was to identify those UMA members who have been here less than 3 years, so that they be contacted to possibly serve on a focus group. Phil Lyons and Lydia Lewis will organize and host the focus groups that will meet initially on Monday March 22, 1999. Possible names for the Initiative were UMA Answer Line or UMA AnswerNet.

Our Next meeting is Thursday, March 18^th, from 1:30-3:00 in 155 Sitterson Hall.