Wednesday, January
16, 2002
155 Sitterson
Present: Franca Allegri, Joe Bell, Linda Carl, Katrina Coble, Libby Evans, Peter DeSaix, Phil Lyons, Rebecca Mabe, Steve Weiss
Programs: Katrina reported on the following programs:
Nancy Suttenfield: Approximately 50 people attended the program. Vice Chancellor Suttenfield offered to make her program an annual event. Libby Evans will draft a letter to Suttenfield conferring honorary membership.
University Mangers Association Update: Bob Adler, Kenan Flagler School of Business, and Anson Dorrance, Women’s Soccer Coach, will be the major speakers. Katrina will ask if the team players will sign an autographed ball to give away as a door prize at the event. UMA will provide the soccer ball. Graduates of recent UMA programs will be sent an invitation to the update along with information on membership.
International Program: Rob Locke, Director, International Center and Jim Peacock, Director, University Center for International Studies will be the major speakers in March. If Peacock is not available, Katrina will ask another UCIS member to speak.
Treasurer’s Report: Steve distributed the reports for December and January along with the annual report that is ready to be audited. When our CD expired money market rates earned more than a CD, so Steve decided to put our money in a money market account.
Communications: Peter reported the Committee had met and had discussed such issues as including more people on the committee, how to get UMA activities on the university calendar, and how to implement the decision to focus communication committee activities on the website.
Business meeting: Recipients of the Manager of the Year award will be asked to briefly talk about successful strategies for management. Additionally, recipients might be asked to prepare written tips for managers. The most recent recipient of Manager of the Year might be asked to be a consultant on managerial problems for one month and/or be available at a bag lunch to respond to questions from members.
Libby suggested that if a newsletter was not going to be forthcoming, information shall be sent out on the UMA lsitserv regarding Ned Brooks, recipient of the 2000-2001 Manager of the Year. She also suggested manager updates be handled via the listserv. Since Rebecca’s Presidential message prepared for the newsletters was now out of date she said that she could prepare in its place a year-end message recounting UMA’s accomplishments and activities.
In a discussion on a board decision to eliminate the newsletter in place of a website, members agreed to see how the website in combination with the listserv worked out as a communication medium. The consensus was that focusing on the website and list serv was the way to go for right now. The Communications Committee will be responsible for getting out items on the listserv which can be linked to more extensive information on the website. Board members who needed a personal response to a message would send out their message with a request for a return to only the sender (e.g. request for RSVPs for programs, membership forms). Ideally the website would be structured so that it can be a resource for managers with archival as well as current information. There was a feeling that better communication was essential because UMA was not visible enough. In recognition of the importance of communication it was recommended that a note be added to the website that it was under construction while the website be reorganized and cleaned up. Archival and current information could include minutes, information about board members, information about programs, and tips for managers from recipients of the Manger of the Year award. A form might be developed to highlight some major points of guest speakers.
Membership: Libby reported that we had 94 renewals to date – about half of our current membership. A second reminder had just been sent out to encourage renewals.
Networking: Phill reported there was a mistake in the announcement about the next networking meeting that he will correct in another announcement. The next session will feature Drake Maynard and Training and Development.
Nominating: Jo Bell will request nominations by February 28 that will make possible two notices in the University Gazette.
Recognition and Morale: Ann will hold a meeting at the end of the month. It was suggested that some one like Libby who knows the names of the members keep her eye out for items about members that UMA might highlight. When Libby identifies a potential item for further attention, she could pass this message on to Recognition and Morale so a note could be written from the board congratulating the member on his or her accomplishment.
Employee Appreciation Day: Barbara DeLon has cancelled the last two meetings. The next scheduled meeting is for February 28. There was a feeling that at this late date it would be highly unlikely that Employee Appreciation Day could be held at usual time this May. However, it is conceivable that Employee Appreciation Day could be held at a later date. Rebecca will call Barabara DeLon to find out if she thinks such a program is likely and if it is, when it might take place. If Barbara cannot provide the necessary information, Rebecca will then contact Laurie Charest.
Endowment for EAD: When Rebecca did not get a response from Matt Kupec regarding speaking to UMA, she contacted the development office in the School of Public Health.
A response to her invitation was positive and will result in a guest speaker in our February meeting.