University Managers Association Board
Wednesday, August 21, 2002
042 Sitterson
Present: Jo Bell,
Linda Carl, Katrina Coble, Jim Curtis, Kathleen Dulaney, Libby Evans, Peter
DeSaix, Phill Lyons, Rob Kramer.
Minutes Corrections: Change
Peter to Jim Curtis. Change sentence
regarding chairs to add Katrina Coble and Jim Curtis.
Treasurer’s Report: Jo Bell
distributed treasurer’s reports for the last two months. She reported that she learned it was not
necessary to keep all the notebooks we had with financial information. Jo Bell also said that she was weeding
through old notebooks and putting the information that needed to retained into
files. We only needed to keep the year-end
report and the audit report except for the last 7 years for which we should
keep all live data.
President’s Report:
- Letter to Laurie Charest: Phill reported that he had contacted Laurie
Charest about HR appointments to the Board. Laurie had not yet responded. Rob reported that he had the understanding that he would
fill both the UMD program and the HR appointments of the Board.
- Letter from Susan Ehringhaus: Susan
requested that UMA devote programming time to campus safety. Katrina reported that as part of a
program information on safety would be shared.
- Funding for Employee Appreciation Event: The University’s budget committee turned down
the request for funds for an employee appreciation event.
- Special Recognition: The
Board recommended that Anne Aldridge and the Morale and Recognition
Committee consider preparing a resolution for the next business meeting
commending Wanda Smith and Rebecca Mabe for their work on the Personnel
Flexibility Committee. Phill will
draft a resolution. Morale and
Recognition will be encouraged to consider the development of other awards.
- Follow up to Personnel Flexibility Report: Phill
has asked Wanda to develop follow up suggestions for UMA emanating from
the report.
- Communication with members: Phill
asked the board to think how communication with members could be
increased.
Report on UMD:
- New UMD features: Rob Kramer explained some of the new features
of the UMD program such as epilogue day and peer coaching.
- Assistance for NC Central: Rob reported that the group from NC Central
attending UMD was considering starting an organization similar to
UMA. The NC Central Group had
expressed interest in getting advice from UMA. Board members expressed a willingness to help the NC Central
group when the questions the group was interested in were more clearly
defined.
- UMD participant list: Rob
said that he was trying to put together a more accurate UMD list but was
hampered by lack of information from Kenan Flagler. Libby indicated she had some materials
that might be helpful and would share them with Rob.
- Recruitment from UMD: Rob
has set aside several opportunities to try and recruit UMA members for
UMD. Phill will be offered the
opportunity to speak at UMD graduation.
Membership: The board
suggested that UMA flyers be included in all HR manager-training sessions.
Program: Katrina
Coble and Jim Curtis distributed the program schedule for 2002-2003. The board commended the chairs for the
excellent range of their programs.
Board members suggested the
following ideas for further consideration for program promotion:
- Members will be sent a notice about the first
program as soon as possible.
- The topics for all fall programs and then later
all spring programs will be “chunked “ and separately announced for the
Spring and the Fall even if the exact dates are not known.
- Scott Ragland should be contacted to explore how
information on the programs can be included in a University Gazette
article.
- The programs should be entered on the University
calendar.
The program
committee will try to get a door prize appropriate to each program (e.g. a book
on this history of UNC for the campus tour).
Membership: Libby Evans reported:
- Numbers: Libby reported her dream goal is to reach 200 members. UMA now has
178.
- Brochure revision: When
the current stock of UMA brochures runs out, Libby would like to have a
revised brochure ready to print.
- UMA promotion: Include an insert on UMA programs in HR materials.
- UNC Health Care membership: Upon a
recommendation from Libby, the Board voted to make UNC Health Care
employees eligible for UMA membership.
Making Health Care employees members does not make them eligible
for Employee Appreciation Events sponsored and paid for by the University.
- Survey: Libby distributed a new form of the
survey to determine interest in employee appreciation events. She will incorporate changes suggested
by board members before testing this on 4-10 employees. After examining pilot participant
comments Libby will meet with Lynn Williford to see if Lynn can offer help
in the distribution and analysis of a survey sent to a sample of
employees.
Communications: Kathleen
Dulaney suggested a number of changes to the website. She will prepare some prototypes to share with the board. The board expressed a desire to have web
page alternations meet accessibility standards. She will attempt to find out what help might be available from
SILS in preparing the site.
Employee Forum: Peter
reported he had been in contact with the Employee Forum. While he indicated UMA would not be the
appropriate sponsor for their fall meeting, he did indicate a willingness to
have representation at that meeting.
It was recommended that the
list serv notice indicate minutes were available at the website. Committee members decided that a series of
messages be sent out. There would be no schedule for these messages but care
should be taken that the number of messages not be overwhelming.
UMA Minutes 082102.doc