Present: Steve Weiss, Lindsay Reeves, Fran Allegri, Sharon Grayden, Leslie Cornell, Trevaugn Brown, Sharon Bowers, Ann Dodd, Ann Edwards.

I. Welcome: Ann Dodd welcomed board members and convened the meeting. Motion was suggested to approve February minutes. Minutes were approved.

II. Treasurer’s Report: Ann Dodd reported for Hilda Durham that we have $975.43 in checking account. Total funds available, as of 3/15/99 is $3757.07.

III. Committee Reports:

Communications: Sharon Bowers reported that the newsletter is finished and is being sent out to all UMA members. Michael Phillips has printed a new logo and letterhead for the Board to review. The Board voted to approve the new letterhead and logo with the inclusion of our web address. Leslie Cornell will investigate how much we should order.

Programs: Trevaughn Brown reported that the final program is scheduled for April 19^th in the McColl Building and the speaker will be Jim Ramsey. Trevaughn would like Jim Ramsey to discussing the challenges facing UNC during the next millennium. Steve Weiss will be doing a warm-up. New Board members will be announced at the annual meeting as well as Manager of the Year and recognizing outgoing Board Members. It was suggested by Ann to recognize Michael Phillips and his outstanding service to the Communications Committee. Fran asked if we wanted to do special recognition, such as a certificate, for these types of efforts. The Board agreed instead that each committee chair will recognize each of their Committee members at the Annual Meeting. A written report from each committee will be available on the web. Each committee member will bring draft of yearly report to our next meeting in April.

Membership: Leslie Cornell reported that the full committee has been formed and includes: Leslie Cornell, Louise Grace, Helen Gumm, Connie McPherson, Nora Robbins, Tim Sanford. A draft letter of solicitation for new and renewing memberships was approved. Solicitation lists will include the Deans/Directors/Dept. Heads mailing list, the accumulated lists from the UMA Board, and lists of the managers in each of the five schools in health affairs. Sharon Bowers provided Leslie with a contract for a similar Academic Affairs manager’s list. The committee will meet again on March 23 to consolidate those lists and Nora Robbins has volunteered her staff to prepare labels and do the mailing. Other possible means of solicitation included personal phone calls to managers known personally, a UMA meeting where members could "bring a friend", and colorful flyers that managers could post in their schools.

Training: Sharon Grayden reported that the UMDP update was a huge success. Everything was well organized and the room was packed.

Employee Appreciation Fair: Ann Edwards reported that the logo has been established and was displayed at the UMDP update meeting.

Nominating: Steve Weiss reported that he has received a list of nominees for the 1999/2000 UMA Board. Each nominee has been sent emails and letters of congratulations. In the letter, Steve has asked for their biographies and verification that they do want to be nominees.

Morale & Recognition: Fran Allegri reported that there will be a photographer for the Annual Meeting. Fran suggested having the write up of the UMA Manager of the Year in both the local papers and other papers. Janet Tysinger will MC at the annual meeting and announce the new Manager of the Year and outgoing Board Members presentations. Nadine Kinsey volunteered to work with some recognition of new members for the April meeting. Leslie mentioned her Committee had talked about something similar.

IV. Employee Appreciation Fair Volunteer Recruitment: Ann Edwards distributed a list of needed volunteers. Ann reported that at the UMDP update 30 volunteers signed up. Many volunteers have said that they will do anything that is needed, others have requested specific tasks. Ann, Leslie and Trevaughn will draft a letter to all UMA members asking for Volunteer service. The volunteer form will come out in the next Gazette. After our initial responses from the Gazette and the UMA letter, each Board member will then recruit the other needed volunteers. In the mean time, all Board members will encourage peers and colleagues to volunteer. At our next meeting, we will have a better idea of exactly how many volunteers will be needed.

V. UMA Booth at the Employee Appreciation Fair: Discussion of purchasing a banner for advertising at all events was presented. The board agreed that a banner was a great idea. Everyone agreed that the UMA booth should be located on the floor this year.

VI. New UMA initiative: Ann Dodd reported that a letter was sent out to invite employees who have been here less than 3 years to a meeting on March 22 for a focus group meeting and lunch. Eddie Capel will begin the meeting and Gwen Burston will be the facilitator. Lily Keys will be a notetaker along with Eddie Capel. Lydia Lewis and Phil Lyons will do a report on the results.

Our next meeting is Thursday April 8^th from 1:30-3:00 in Room 42 of Sitterson Hall.