September  24, 2002


MEMORANDUM


To:	Sandy Darity, Director, Institute for African-American Research
	Joyce Clayton, Director, Upward Bound
	Student Cultural Organizations
From:	Joseph Jordan, Director, Sonja Haynes Stone Black Cultural Center (SHSBCC)
Re:	Office Space Allocation in the SHSBCC Building

As you may know, in early July, Clancy and Theys Company broke ground and began 
the construction of the Sonja Haynes Stone Black Cultural Center (SHSBCC). We have 
also been busy here with the other logistical aspects to support the building project, 
including a continuing review of interior plans, fundraising, and working with designers 
to provide for the finishing touches that will make the building both functional and 
unique. Below you will find a description of how space in the building will be managed 
and allocated.

SHSBCC MANAGED COMMON SPACES

Common Spaces will be managed and scheduled by the staff of the SHSBCC and will be 
available to residents of the Center and to the campus (residents of the building will have 
priority access to these areas). Those areas are the Gallery/Museum space; the Reverend 
Harold J. Cobb Theater; the James Davis Hitchcock Multi-purpose Room and the 
adjacent Dance studio; two seminar rooms located on level two; the conference room 
located on level two;and the computer lab on level two. The Cobb theater will be 
managed in association with the Carolina Union Activities Board. It is expected that 
scheduling for the Gallery/Museum Space will be on a two-year schedule.

OTHER SHSBCC SPACES

The 10,000  volume library will be managed by the University's library services.
The two classrooms  on level two will be managed by the registrar's Office.











ASSIGNED SPACES

At this point, I am considering the space allocations for those organizations that will be 
residents of the building. In order to meet your needs and to balance the resources 
available to us, I want to finalize space assignments by November 1, 2002. Please forward 
to me your estimated space needs based on current authorized positions, and approved 
project-based plans. Assignments will be based upon the following criteria, in rank order:

* Number of full-time, on-campus, permanent staff or faculty;
* Number of full-time, on-campus, non-permanent staff or faculty including 
		adjuncts, visiting scholars or fellows, resident scholars or fellows, post-doctoral 
		scholars or fellows and research scholars or fellows;
* Number of part-time, on-campus, permanent staff or faculty (if you have 
		recurring positions please indicate);
* Number of part-time, on-campus, non-permanent staff or faculty including 
		adjuncts, visiting scholars or fellows, resident scholars or fellows, post-doctoral 
		scholars or fellows and research scholars or fellows (if you have recurring 
		positions, please indicate);
* Number and type of recurring, regular programs/programming (i.e., performing 
		and other presentation series, service projects, academic projects, etc.,.);

Student Cultural Organizations will be assigned office space using the following 
criteria:

* Only registered student groups in good standing (reviewed on an annual basis);
* Completion of a brief narrative that includes mission statement, officers for 
		current year, size of membership, and name of advisor(s);
* Completion of a narrative that describes the group's cultural activities in the 
		previous academic year, including audience served, number or events held or 
		attended, or projects undertaken.