University Manager’s Association Board Meeting

Wednesday, February 16, 2000

Minutes

1:30-3:00 p.m.

Room 042 Sitterson Hall

Present: Sharon Grayden (President), Francesca Allegri, Sharon Bowers, Ann Edwards, Trevaughn Eubanks, Rebecca Mabe, Erika Phillips, Steve Weiss

Absent: Leslie Cornell, Phil Lyons

Guest: Linwood Futrelle

1. Welcome and Call to Order

2. Review and approval of minutes from January 19 meeting.

December and January minutes distributed via email. Approved both December and January minutes with editorial corrections.

  1. Treasurer’s report (Steve Weiss)

  2. Distributed report. Report approved. Dues coming in slowly but steadily. Broke even on income and expenses last year and have little more than a year’s expenses in reserve. UMA in good financial shape.

  3. Committee Reports

  4. Communications (Sharon Bowers)

    Newsletter is out. Short, had to leave out Training Resources Committee report unfortunately. Apologized to Phil. March 15 is next deadline.

    Programs (Ann Edwards)

    UMDP Update will be on March 28 in morning. Location to be announced. Jack Evans is speaker. Annual meeting will be set for late April. More information forthcoming.

    Linwood suggested inviting Claire Miller or Diane Newton to give a briefing of new UMDP Program that will be offered this spring. Sharon G. asked Ann to send a "hold those dates" message to Michael Phillips for web page asap.

    Membership (Sharon G. for Leslie Cornell)

    Mailing for year 2000 memberships will go out soon. Leslie would like to include UMDP Update and April program information in letter. Ann will send information to Leslie.

    Training Resources

    Linwood reported he had been asked by Phil to come to the Board meeting to talk about the ASKUMA listserv. The aim of the listserv is to help members get their questions to the campus experts. Listserv requires one or more members to monitor and route the question to appropriate resource. It was suggested that the Board could monitor traffic or another group could be appointed. The group acts as info brokers. One of the strengths of the listserv is that with key retirements, it provides way to keep members connected with resource people. Linwood noted that other listservs set up like this have not been very demanding, not a lot of traffic. Board will get back with Phil on decisions about this at next meeting.

    Employee Appreciation (Trevaughn Eubanks)

    Thanked Sharon G. for stepping in while she was out. Still planning appreciation event for Wednesday May 24 from 2-4 at Great Hall. She will set up her committee and will be asking for help. Trevaughn needs to find out if her call for volunteers includes filling committees for Program Services, whose staff is helping plan this year’s event.

    Chancellor and Cabinet will scoop, other VIPs, Sharon G will forward names to Trevaughn. Working with $16,000 budget, of which $13,000 will go toward ice cream. OneCard will provide access to event. Linwood suggested Craig Hyatt as contact for the card swipe machines. There are a large number of cards that look like OneCard and not all cards have the same privileges. Easier way of flagging those not eligible. Hope to register them for door prizes too with cards.

    H.E.E.L.S. for Health has been offered priority on floor space. Once determined, will invite other vendors. Will have discount booklets again. Employee Forum very supportive of idea. Got some good slogans. Got word out in Gazette. There may be limited shuttle service from a parking lot for those working off main campus. HR has helped do lot of legwork. Future decision needed from UMA about ability to sustain the event.

    Trevaughn will send a message out on listserv recruiting volunteers for Appreciate Event Committee. Board may be needed for ideas and help. Some concern about time of day; Trevaughn will go back to Gwen with question about suggested time.

    Nominating (Erika Phillips)

    There are four positions coming open in July: Ann, Sharon B., Leslie and Phil coming off the Board.

    Received 9 nominations and one decline so 8 on ballot. Will get bios and ballot out first two weeks in March. Will also post list of nominees with bios on web page when received. Board members noted with appreciation that it is a strong slate. A Board member will forward email from one nominee to Erika.

    Morale & Recognition (Rebecca Mabe)

    Rebecca asked Board to forward Manager of the Year nomination message to other listservs if that will help reach a broader audience. Not doing a print mailing this year. Question was raised about eligibility of UNC Health Care System employees. Ann responded that, while these are State Employees, like General Administration, they are not University employees. They are payrolled through University.

    Rebecca is planning to send out reminder message to listserv next week. She will present recommendations to the Board at the next meeting.

    5. Old Business

    Update on the Ice Cream Social (see Employee Appreciation)

  5. New Business/Other Issues
UMA listservs

The Board accepted Linwood’s gracious offer to continue managing the UMA membership listserv and the UMA Board listserv.

Nonmembers can post to the membership listserv, you don’t have to be paid member to be on it. In future, if want to remove unpaid members at some point we could through membership list function. There are 203 names on the roster now. Sharon B will put a note in each issue of the newsletter to ask if you are not getting listserv messages, to subscribe. She will also ask Michael Phillips to add a subscribe function to the web page. Sharon B. will also compare an alphabetic list from listserv with membership list to see if there are any problems with getting members on the listserv.

7. Future meeting dates/times

Mar 8 Apr 19 May 17 June 21

Meeting adjourned.