Present: Steve Weiss, Lindsay Reeves, Fran Allegri, Leslie Cornell, Ann Dodd, Hilda Durham, Sharon Grayden

I. Welcome: Ann Dodd welcomed board members and convened the meeting. Motion was suggested to approve March minutes. Minutes were approved.

II. Treasurer’s Report: Hilda Durham reported that the UMA has $1036 in checking and $1300 in the money market. We will wait on the question of whether to renew the CD until the next meeting. It is due to mature on May 20.

III. Committee Reports:

Communications: Ann Dodd reported for Sharon Bowers who was absent that Michael Phillips met Lilly Keyes in regard to the cost of the UMA banner. It was estimated to be between $250 and $500, which would be feasible. We also need to know the cost of the stationary so that we can decide on how to fund the banner.

Programs: Ann Dodd reported that there is no information to report from Trevaugh Brown.

Membership: Leslie reported that we currently have 210 active members, 143 are current members (paid since 10/1/98) and represent 31 first-time members and 112 renewals. The full committee met on March 23 to consolidate that lists of managers and administrators gathered by way of the HR mailings and Deans/Directors/Department Heads mailings and realized the lists we had did not meet the needs for the mailing. We contacted Printing and Duplicating and requested their "Managers List" which came today. It needs to be "cleaned up" before Nora Robbins can have her staff prepare labels and prepare the mailing labels. The need for new stationary will determine when the mailing can go out to prospective members. The name tags for the Annual Meeting will have the members who have joined for the first time since October 1, 1998 marked with a sticker or dot of some sort. This will allow current "old-timers" to make an effort to speak with them and offer words of welcome.

Training: Sharon Grayden reported that the total bill for the UMDP was $2373 and she is still trying to bring closure to the program. Sharon will write a letter to Laurie Charest explaining the entire bill of the UMDP and our situation with finances requesting the Dr. Ramsey pay the entire UMDP expenses. Sharon met with Claire Miller and proposed to her that the UMA will promote the Training Grant that is available to any University Manager but that is pending approval from Laurie Charest. Sharon reported that she has been in contact with Claire Miller regarding the payment of the Training Grant to the individual. Sharon also reported that Claire Miller would recommend to Ann Montgomery and Ben Rosen to lower the salary grade requirement to a 65. Ann Dodd asked if Sharon could investigate with Claire to address the nomination process with Anne Montgomery and Ben Rosen.

Nominating: Steve Weiss reported that there were 11 nominees on the ballot. Steve sent out a letter asking for their biography and agreement to be on the ballot. Steve has only received four biographies thus far. It is now too late to mail out ballots and have them returned before the Annual Meeting. We now have two options, 1) carry the voting out at the meeting (excludes the members who are not present at the annual meeting) 2)carry the ballot voting out and announce the new board members after the Annual Meeting. The Board discussed having the ballot go out on email and having all members return the ballots by 5:00 p.m. Friday April 16^th, 1999. Katrina Coble will send out the email on the UMA listserv for Steve Weiss. A motion was suggested to have a voice vote to affirm the two interim positions currently filled by Fran Allegri and Leslie Cornell. The motion was approved.

Morale & Recognition: Fran Allegri reported the recommendation of the committee for the Manager of the Year. The recommendation was approved. Fran brought up the question of whether we should track the number of nominees each year. The board agreed that this would be useful information to include in the committee’s annual report. The board discussed the suggestion to create a form for nomination of Manager of the Year for next year.

Fran also suggested that there needs to be some clarification of the criteria for nominees, including how to interpret "paid members" for purposes of the Manager of the Year award.

UMA AnswerNet & Career Development Committee update: Ann Dodd reported that the group is meeting April 9^th and talk about what has come out the focus groups and where to move to next. Suggestions were made Ann also discussed the meeting she attended called Career Development Committee. Essentially the committee wants to get a document charging the supervisor with responsibility to ensure that his/her staff is provided with sufficient professional and career development opportunities. Ann asked the board to review the document she provided and respond via our listserv.

Other Business: We discussed putting our committee reports on the web as well as emailing our reports (next Friday April 16) to the board for review. The board needs to be ready to announce their committee members at the Annual Meeting. Ann remind Trevaughn that she will not be present at the Annual Meeting and the Trevaughn is responsible for opening remarks. Sharon Grayden volunteered to help Trevaughn in making the opening remarks. Ann also asked if we want to meet at the Smith Center on May 20^th, 1999 at 1:30. Ann will bring an updated time line and a list of job duties for each committee chair.

Next meeting is Thursday May 20^th, 1999 from 1:30-3:00 at the Dean Smith Center in the stands across from Entrance A.